Selling a property is a big step and requires careful preparation. In particular, compiling the necessary documents is crucial in order to make the sales process efficient and legally compliant. Buyers and potential buyers want to have all the important information at a glance so that they can make an informed decision. In this blog article, we give you a comprehensive overview of the documents you need to sell your property and why they are so important.
Why are the right documents so important when selling real estate?
A well-prepared sale not only saves time, but also creates trust among buyers. If you have all the relevant documents ready, you convey professionalism and seriousness. In addition, missing or incomplete documents can significantly delay the sales process or, in the worst case, even prevent it. Below we present the most important documents you should have ready for a successful sale.
Floor plans & calculation of living space
Why are floor plans and the calculation of living space important?
A clear and detailed floor plan is a key selling point for your property. Potential buyers can get an idea of the room layout and see at a glance whether the property suits their needs.
In addition, a correct calculation of the living space is essential, as the number of square meters has a significant influence on the purchase price. Incorrect or outdated information can lead to legal disputes later on and jeopardize the sales process.
Energy certificate
What is the energy certificate and why is it mandatory?
The energy performance certificate provides information about the energy efficiency of your property and is required by law in Germany. It informs potential buyers about the energy consumption and the associated costs.
What types of energy certificates are there?
- Consumption certificate: Based on the actual energy consumption of the last three years.
- Demand certificate: Evaluates the energy efficiency based on the structural condition of the property.
Without a valid energy performance certificate, you as the seller face legal consequences and severe fines. You can obtain the certificate from certified energy consultants or approved issuers.
Current extract from the land register
Why is an extract from the land register necessary?
The land register extract is proof that you are the legal owner of the property. It also shows any encumbrances such as land charges, mortgages or rights of way. This information is very important for buyers, as it has a significant influence on the purchase decision.
How do you obtain an extract from the land register?
You can request the latest extract from the relevant land registry. Alternatively, your estate agent can take care of these formalities for you.
Building plans & building permits
For whom are building plans and building permits important?
Building plans and the associated building permits are essential, especially for older properties or houses that have been converted or extended. They prove that all conversions have been carried out legally and professionally.
If these documents are missing, this can lead to uncertainty among buyers, making the sale more difficult. These documents are particularly important for planned renovation work or a change of use.
Tip: If you are missing the building plans, you can often request them from the building regulations office or the architect who planned the house.
Service charge statements & housing benefit statements
Why are utility bills relevant?
The utility bills for the last two to three years give potential buyers a realistic estimate of the running costs of the property.
In the case of condominiums, the housing benefit statement is also crucial. It shows what costs have to be paid to the property management company each month and what reserves have been set aside for future maintenance.
How can you obtain these documents?
You can usually obtain these statements from your property management company. For single-family homes, you will have to compile the relevant costs (electricity, water, heating, waste collection, etc.) yourself.
Declaration of division & minutes of the owners’ meetings
What are the declaration of division and the minutes of the owners’ meetings?
If you own a condominium, you will need the declaration of division. It regulates the division of common and separate property and defines the rights and obligations of the owners.
Minutes of the last owners’ meetings provide information on the resolutions passed, for example on upcoming renovations or major maintenance work. This information is important for buyers to be able to better estimate future costs.
Tip: You can also obtain these documents from the property management company. If you are missing the minutes, you can ask for a copy of the last meeting minutes.
Other important documents for the property sale
In addition to the documents mentioned above, there are other documents that may be required depending on the type and condition of your property:
- Proof of modernizations or renovations: Document what work has been carried out and whether it was done by specialist companies.
- Proof of insurance: Building insurance in particular may be of interest to the buyer.
- Contaminated site certificate: If your property may be contaminated, you will need a certificate of contamination.
Conclusion: Well prepared for a successful property sale
Selling a property is complex and requires careful preparation. Compiling all the relevant documents in good time not only makes the sales process easier for you, but also increases the chances of a quick and successful completion. Missing documents can lead to delays and shake the confidence of potential buyers.
Our recommendation: use expert help
If you need help compiling the documents, we are here to help you as experienced real estate agents. We will ensure that the entire sales process runs smoothly. Contact us today and let us make the sale of your property professional and stress-free!
Do you still have questions? Get in touch with us – we will be happy to advise you!